Introduction
This policy summarises the key points about how the European Society of Construction Law (ESCL) collects, uses and discloses personal data relating to its members and ensures compliance with the relevant laws and regulations.
Personal data is information which relates to an individual and from which he or she can be identified either directly or indirectly through other data which the ESCL has or is likely to have in its possession. By submitting personal data to the ESCL, you consent to its collection and use of the information as set out in this Privacy Policy.
We use up-to-date procedures to keep personal data as safe and secure as possible and to protect against unauthorised access or disclosure or loss. Where data is transferred electronically by ESCL we will do our best to keep the data secure and to try to prevent unauthorised access.
The ESCL will not lease, distribute or sell personal information to third parties other than distribution to ESCL branches for administration purposes, unless required by law.
Responsibilities
ESCL is the data controller of the personal data we process and therefore is responsible for ensuring its systems, processes, suppliers and its employees comply with data protection laws in relation to the information it handles.
Any individuals involved in the management and administration of the ESCL must abide by this policy when handling personal data and must ensure they are fully informed as to the relevant data protection requirements.
The personal Data collected by ESCL
ESCL collects personal data from members to communicate with its members and manage its membership and operations using any media, e.g. email, website, application forms etc. That personal information we collect includes:
- your name
- your email address
- your telephone number
- your address
- name of your employer or firm
- professional information such as position, occupation, interests, etc. (but only if you wish to supply them)
We assume that any information you supply to us is accurate and up-to-date, that you will log in and update it directly when anything changes, or inform us if any such information requires removal or updating.
Use of your personal information
ESCL uses personal data in order to administer its membership and for the general operation of the ESCL. Such use includes, but is not limited to:
- Keeping a register of members and Friends for the purposes of operating the society, including issuing flyers, notices of events and other communications.
- Providing data to venues that are used to host ESCL events (such data being used only to manage the event)
- Publishing a list of guests for certain events
- Creating user accounts on the website when non members book places for events
Events
When registering for an event, you have to consent to our privacy policy. If you are registering anyone other than yourself for an event, you are deemed to have accepted our privacy policy on their behalf.
Actions by members
ESCL Friends can verify and update the information the ESCL holds by logging in and editing their online Profile. They can also verify, update and delete the information the ESCL holds by contacting the ESCL. ESCL may need to keep minimal personal information (name and email address) for the sole purpose of maintaining accurate historical membership records.
Security
To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.
We will always hold your information securely. The website uses HTTPS encryption so that no data can be intercepted between your web browser and our server.
Any personal information we hold about you is stored and processed under our data protection policy, in line with the Data Protection Act 1998 and related legislation. We also follow stringent procedures to ensure we work with all personal data in line with the GDPR and Data Protection Act 2018.